VADA Features
What Makes VADA Different |
VADA isn’t another platform to manage, it’s a new category entirely.
We don’t replace your systems; we make them smarter. Turn scattered data into daily action, without reports or disruption.
Watch All VADA Features |
| Feature Overview
| Daily Execution
| Effortless Integration
| Revenue Control
| Scalable Oversight
Here’s How VADA Turns Your Data Into Daily Action and Transforms Your Entire Practice |
From boosting EBITDA to simplifying your team’s day-to-day, VADA delivers clear direction, stronger performance, and a more profitable practice without reports, complexity, or extra staff.
Daily Execution |
| Daily Execution & Team Focus
Daily Briefings
Start every day with clarity and control. VADA delivers a daily snapshot of your practice’s key performance indicators (KPIs) directly to your dashboard. No need to run complex reports or click through multiple screens.
Every stakeholder—from front desk to CEO—can see at a glance what happened yesterday, what needs attention today, and how to stay on track. Daily briefings create rhythm, drive consistency, and give teams a sense of purpose right from the first patient.
It removes the complexity and keeps leadership dialed in without draining time or focus.
Low-Input, High-Impact
Track 5 core metrics in just 5 minutes a day. VADA distills the chaos of practice management into a simple daily habit: input five numbers, and unlock full operational awareness.
These stats power automated guidance, performance tracking, and trend detection—without burdening your team with extra admin.
It’s the simplest path to building discipline and results-driven culture across the practice.
Provider Scorecards
Bring clarity and accountability to individual performance. Each provider in the practice has a dedicated scorecard that tracks their daily progress toward production, collection, and case acceptance goals.
This transparency boosts motivation, supports coaching conversations, and eliminates ambiguity around contribution.
You’ll know who’s on track—and who needs help—before it affects your bottom line.
Action-Based Alerts
Get notified when things go off track—and know exactly what to do next. VADA doesn’t just monitor your practice—it thinks with you.
When a KPI slips below target, the system triggers an alert and recommends actions to recover. Whether it’s underproduction, low case acceptance, or missed follow-up,
VADA acts like a virtual operations assistant, spotting problems early and guiding your team to solve them efficiently.
Automated Coaching & 24/7 Training
Develop your team without constant supervision. VADA combines performance insights with a built-in coaching engine.
When the system spots a performance gap, it can automatically assign relevant tasks, training content, or coaching modules. This means you don’t have to be in every meeting or micro-manage performance.
Your team gets the support they need, exactly when they need it—on demand.
Revenue Control |
| Revenue Control & Patient Follow-Through
Track Treatment Acceptance & Case Follow-up
The most powerful case-closing tool in dentistry.
See the entire patient journey—from treatment presented to accepted—without manual tracking. VADA monitors pending cases and flags those that need follow-up, turning "no" into "not yet" and giving teams a second shot at revenue that would otherwise fall through the cracks.
Practices using VADA consistently close more treatment by simply staying in the loop.
Real-Time Visibility
Stop reacting to the past—start responding in the present. Traditional reporting systems show you what happened last week or last month.
VADA shows you what’s happening right now. From production trends to missed opportunities, you get live performance insights that allow for mid-day course correction and proactive leadership.
No more guesswork. Just clear, current data.
Centralized Control Center
Everything you need to manage your practice—all in one place. VADA’s control center acts as your virtual mission control. From this dashboard, you can view KPIs, assign tasks, review notes, message your team, and manage your calendar—all without toggling between systems.
Whether you're an owner, office manager, or remote operator, the control center puts decision-making at your fingertips, saving time and reducing mental load.
Scalable Oversight |
| Scalable Oversight for Multi-Site Growth
Scalable Remote Management
Run dozens of practices from anywhere—without losing control. Whether you're an ops director, fractional COO, or investor overseeing multiple locations, VADA was built for your playbook.
One manager can oversee 50–75 practices without being on-site, thanks to live dashboards, alert systems, communication tools, and coaching support. You get scale and visibility—without burning out your people or inflating overhead.
Custom-Built for Any Size
From solo providers to enterprise DSOs—VADA fits right in. VADA adapts to your unique organizational structure.
Whether you’re running one practice, a multi-location group, or a full DSO operation, the system is modular, flexible, and fully configurable. You can scale up without outgrowing your operations system—or retraining your team every time you add a location.
Integrated Operational Oversight
See beyond the numbers—monitor your full operation. VADA integrates with your scheduling, messaging, and even video surveillance systems. You can see what’s happening at the front desk, in operatories, or across multiple locations without being physically present.
It’s like having a command center for your business—where data and visibility meet.
Enterprise-Ready
Onboard 1,000+ practices in minutes—not months. VADA is built for rapid, painless scaling. Whether you're onboarding 10 new offices or 1,000, you can get them up and running in minutes—not weeks.
No complex integrations, no massive training requirements. Just plug in your framework, and watch the system replicate operational excellence across your entire organization.
Effortless Integration |
| Effortless Integration with Your Existing Systems
No PMS Integration Needed
Fast setup. No IT headaches. Maximum engagement. Rather than relying on a fragile integration with your Practice Management Software (PMS), VADA is designed to operate independently.
Manual entry may sound old-fashioned, but it’s intentional: when team members input their numbers, they internalize them.
This daily touchpoint creates awareness, ownership, and a deep connection between team behavior and business performance—all with zero reliance on IT or support tickets.
Plug and Play
VADA connects seamlessly with all major practice management systems — no switching, no replatforming. It pulls essential data into one unified dashboard, transforming fragmented tools into a centralized, streamlined control center.
Setup takes minutes, and your existing tech stack stays fully intact. We don’t compete with your systems; we complete them.
“I love this program! I am a small practice that has had difficulty hiring a hygienist. Even with the absence of one team member, I had the best year financially in my 30 year career!”
Dr. C
"I have transformed my small practice by utilizing VADA and the revenue builder! I actually increased my revenue identified in one month with my team a total of $80,000.”
Dr. M
Your Virtual COO
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