Run Every Office Like Your Best Office, Without Being There
VADA is your Virtual COO for multi-location dentistry |
Find missed revenue in seconds, standardize execution across offices, and build a culture where accountability feels fair, not forced |
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The Problem DSOs Are Living With |
Revenue left in the PMS
Treatment is diagnosed, presented, and then… never scheduled. Opportunities sit invisible and untouched.
Inconsistent follow-up
Outreach depends on who remembered to call. Some offices do it. Others don’t.
Slow, manual hunting for answers.
Leaders pull reports at month-end and discover problems too late to fix them.
Accountability feels personal.
Providers get end-of-month surprises and push back without objective benchmarks.
Every office runs its own playbook
Processes vary by location, training drags, and patient experience isn’t consistent.
Growth stalls on onboarding
New providers and acquisitions take months to ramp and drain productivity while they do.
How VADA Fixes It |
1. Revenue Generator
Surfaces unscheduled treatment, broken appointments, and recall gaps by provider and by office instantly. Your team gets daily call lists and follow-ups so no opportunity slips.
2. Daily Brief
Simple, role-based snapshots that tell each person exactly what to act on today.
No chasing. No micromanaging. Just clear next steps.
3. Provider Scorecards
Objective, always-on scorecards for production, case acceptance, re-appointment, and more.
Accountability becomes data-driven and regular, not emotional or once-a-month.
4. Role-Based Playbooks
Standard operating procedures embedded in the workflow, so every office runs the same winning plays, front desk to clinical.
5. Executive Intelligence Dashboard
A single, real-time view across locations. See outliers, drill down in two clicks, and manage by exception instead of by anecdote.
6. Fast Onboarding
Structured pathways for new providers, de novos, and acquisitions. Ramp in days, not months, with built-in coaching and milestones.
What Changes When VADA Is On |
More treatment scheduled. The work you’ve already diagnosed finally gets on the calendar.
No more end-of-month panic. Daily pacing shows you where you stand with time to adjust.
Consistent execution. Offices follow the same playbook, so results are predictable.
Fair accountability. Providers see their numbers first; coaching is collaborative and specific.
Leaders stop micromanaging. The system assigns and tracks tasks; you focus on growth.
How the Demo Works
1
Show us your world. A few minutes on your structure and goals.
2
Your rollout plan. Timeline, roles, and success metrics for your org.
3
Live workflow proof. We’ll locate missed revenue, show daily briefs, scorecards, and the exec view.
Will my team need to learn a new system?
No. VADA embeds workflows your team already does and delivers clear prompts where they work.
Which PMS do you support?
VADA integrates with the leading PMS systems and normalizes data so every office is measured the same way.
How long does rollout take?
Typical DSOs start within weeks. Playbooks and scorecards go live first; deeper automations follow quickly.
What about acquisitions and de novos?
VADA puts new sites on a level playing field from day one and gives new providers a structured ramp plan.
Is this just analytics?
No. VADA translates insights into tasks and coaching so action happens automatically.
Run Your Free Trial and Watch the Numbers Speak for Themselves
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